Melbourne Royal® is a member-based, not-for-profit organisation that was formed in 1848 and the purpose is to celebrate agriculture, cultivate events and strengthen communities.
Our Vision is for Melbourne Royal to be globally recognised as a seal of excellence, highly valued for:
Showcasing food and beverage, produce and producers
Presenting premier events, including but not limited to the Melbourne Royal Show
Activating and creating vibrant event spaces at Melbourne Showgrounds.
Every experience with our organisation and our people is designed to bring a smile to your face. From being a valued member to the awards, events and the venues we manage along with every other professional service we provide. We are cultivators of happiness.
In 2021, our organisation rebranded from the ‘RASV’ to ‘Melbourne Royal®’ to signify the beginning of an exciting new era for our organisation in the lead up to celebrating 175 years in 2023. The rebranding to Melbourne Royal maximises our opportunities for business growth – developing new awards, new events, new venues, new services and membership and minimises our investment on creating new brands and logos as we innovate and create programs.
Job Description
About the opportunity:
We require a highly motivated Competitions Administrator to provide administrative support our world class competitions on a 3 month fixed term contract from July to October. This role would be responsible for delivering administrative support that will underpin and enhance the integrity of our competitions, review our processes to improve efficiency and effectiveness and deliver superior exhibitor service and experience.
Working alongside a highly experienced team of Event Coordinators and Managers, this opportunity will support across the full portfolio of Show Competitions including Livestock - Alpaca, Beef Cattle, Beef Carcass, Sheep, Fleece, Dairy, Art, Craft and Cookery, Poultry, Woodchop and Youth Programs.
Key responsibilities:
Provide a broad range of administrative support services predominately in your main competition areas in addition, across the Competitions team when required.
Key tasks includes:
CRM database management and integrity which includes processing competition entries and results including data entry and checking of validity
Input exhibitor, judge, steward and sponsor details and results, general data maintenance including updating: classes and judging panels etc. into our CRM database
Generate and format competition program documents within prescribed timeframes, including; schedules, entry forms, exhibitor information, catalogues and results catalogues.
Preparation of standard documents such as; reports, presentations and correspondence.
Generate reports to ensure prize monies are processed and paid
Procurement support, including obtaining quotes and completing purchase orders as required
Liaise with competition stakeholders and attend to telephone and email enquiries
Assist with the administration and delivery of competitions on the ground during events.
Desired Skills and Experience
Key competencies of the role:
We are seeking candidates who are pleasant, courteous, highly professional and able to interact with diverse stakeholders. It is essential that candidates have experience working in an administrative role, experience with the Microsoft Office suite including Word, Excel, Outlook and PowerPoint as well as a CRM/database.
Being able to prioritise and manage multiple work tasks and deliver to agreed deadlines, work independently with limited supervision and have a high attention to detail will ensure you succeed in the role.
You must be available to work the full 11 days of Melbourne Royal Show and hold a valid Working With Children's Check.
About our culture and benefits:
We offer a fun and supportive culture as well as wide range of benefits including onsite car parking, income protection, the opportunity to attend events at Melbourne Showgrounds.
