Melbourne Royal® is a member-based, not-for-profit organisation that was formed in 1848 and the purpose is to celebrate agriculture, cultivate events and strengthen communities.
Our Vision is for Melbourne Royal to be globally recognised as a seal of excellence, highly valued for:
Showcasing food and beverage, produce and producers
Presenting premier events, including but not limited to the Melbourne Royal Show
Activating and creating vibrant event spaces at Melbourne Showgrounds.
Every experience with our organisation and our people is designed to bring a smile to your face. From being a valued member to the awards, events and the venues we manage along with every other professional service we provide. We are cultivators of happiness.
In 2021, our organisation rebranded from the ‘RASV’ to ‘Melbourne Royal®’ to signify the beginning of an exciting new era for our organisation in the lead up to celebrating 175 years in 2023. The rebranding to Melbourne Royal maximises our opportunities for business growth – developing new awards, new events, new venues, new services and membership and minimises our investment on creating new brands and logos as we innovate and create programs.
Job Description
We require a highly motivated, process driven Event Planner who is responsible for assisting with the planning and organising of events run by external clients of Melbourne Showgrounds. We’re on the lookout for a multitasker who thrives on challenges and providing a solution focused approach to our clients and stakeholders.
With the Melbourne Showgrounds being an amazing canvas, our clients transform our spaces from board meetings to gala dinners, conferences to trade shows, music festivals and everything in between. There is never a dull moment!
In this role you will also be a part of the fun and excitement of the Melbourne Royal Show. For 11 days in September every year, it’s all hands-on deck to help deliver the biggest event in our calendar. You will assist during move in, support the internal events team at our functions, but you will always find time to watch the wood chopping, go on the dodgems and see the latest entertainment on the main stage.
This role is predominantly Monday – Friday with standard office hours. Occasional weekend or evening work is required and managed accordingly.
Key responsibilities:
Quickly establish rapport, manage and promote strong and effective relationships with clients, the team and key stakeholders
Be the central liaison point between the client and Melbourne Showgrounds departments during the event planning phase, capturing all information thoroughly on the event plan
Plan the events to ensure that all operational elements, including catering, AV, cleaning, parking and security are conducted in a seamless manner and in accordance with client/stakeholder and Melbourne Royal expectations
Conduct site inspections, pre-event meetings and post event debriefs
Ensure weekly reports, invoices, sign off processes and checklists are completed in a timely manner
Assist in the management of client contractors, ensuring best practice is delivered in all stages
Work with the OHS Manager to ensure risk and safety documentation including operating procedures and processes are submitted
Work closely with the marketing team to ensure appropriate marketing collateral and communication plans are developed as required.
Desired Skills and Experience
We are seeking candidates who have proven event experience in a busy multi-purpose venue, an ability to coordinate the planning of multiple events at the same, as well as the capacity to hit the ground running.
You will be results oriented with a strong focus on continuous improvement, have a high work ethic and be able to meet tight timeframes whilst working autonomously.
Being able to manage the unexpected and deliver to agreed deadlines, have sound and accurate judgment together with confident problem solving and decision-making skills will ensure you succeed in the role.
Knowledge of Momentus is ideal but not a requirement.
About our culture and benefits:
Our Values guide how we work with our clients, partners, each other and in the community. We demonstrate being – fearless, innovative, respectful, successful and working together.
We offer a fun and supportive culture working onsite at Melbourne Showgrounds and provide a wide range of benefits including onsite car parking, income protection, the opportunity to attend events at Melbourne Showgrounds and a great social calendar.
